MOMS Club Executive Board

A team of club mom volunteers are elected each fiscal year to serve as our Club’s Board of Directors. This team organizes the monthly calendar of events and helps organize activities. We invite all of our members to share their ideas and volunteer to help with any activity that they would like to add to their club experience.

Current Board Members (2019-2020)

President - Krystal N.
Administrative Vice President: POSITION OPEN
Secretary: POSITION OPEN
Membership Vice President - Amy M.
Treasurer - Dorothy J.



​Job Descriptions

Below are descriptions of the responsibilities board members fulfill.

PRESIDENT:
  • Presides at monthly board and business meetings.
  • Oversees general operation of club, its board members, committees and functions, and focuses club direction.
  • Ensures bylaws are communicated and followed by all members.
  • Acts as liaison with other area MOMS Clubs, organizations and local community.
  • Acts as main contact to MOMS Club International: provides monthly updates to coordinator, sends calendar to  area coordinators, and prepares annual report for MOMS Club International.
  • Attends monthly member meeting.
  • Organizes a minimum of one calendar event per month.

ADMINISTRATIVE VICE PRESIDENT:
  • Assists the President in fulfilling all duties of office with the exception of contacting International MOMS Club.
  • Assumes the duties of President whenever she is unavailable, including chairing meetings and handling any problems that may occur.
  • Coordinates community service project(s).
  • Coordinates fundraiser(s).
  • Acts as primary board contact for Coordinators and Special Interest groups.
  • Attends monthly member meeting.
  • Organizes a minimum of one calendar event per month.

MEMBERSHIP VICE PRESIDENT:
  • Acts as the primary contact for community and people interested in MOMS Club.
  • Coordinates hospitality and acts as primary greeter at monthly meetings.
  • Sends information packets to prospective Moms and New Members.
  • Maintains and updates roster and membership records in shared location. Manages member information packets
  • Notifies Board of new members and non-renewing members.
  • Provides list of upcoming renewals to Treasurer.
  • Sends new members google calendar invitation and adds them to the email distribution list.
  • Gives dues to Treasurer.
  • Periodically follows up with inactive and non-renewing members.
  • Attends monthly member meeting.
  • Organizes a minimum of one calendar event per month.

SECRETARY:
  • Takes minutes of the monthly and executive board meetings and keeps those minutes in an electronic archive available for review.
  • Coordinates monthly business/members meeting including topic, presentation format, speakers (if any) and activities.
  • Prepares and distributes agendas for monthly board and business meetings.
  • Responsible for meeting preparations including assigning location, coordinating setup, and providing sign in sheets and appropriate handouts.
  • Prepares and sends thank you cards for all speakers and special guests.
  • Helps prepare and review handouts.
  • Attends monthly member meeting.
  • Organizes a minimum of one calendar event per month.

TREASURER:
  • Manages the club budget.
  • Maintains financial records of the group and keeps those records available
  • Deposits and disburses funds as directed/approved by the executive board and gives vouchers and receipts for any transaction. Reimbursements need to be approved by President.
  • Prepares and presents financial report to executive board at board meetings.
  • Prepares annual financial report for MOMS Club International.
  • Contacts and follows up with members about renewing and paying dues.
  • Attends monthly member meeting.
  • Organizes a minimum of one calendar event per month.